Making Meetings Effortless with IST Confirm
Spotlight on Technology
Juggling the logistics of balancing meeting schedules and space utilization with technology integration can often prove overwhelming. Because of this, many businesses are turning to conference room management solutions to organize the workplace and stay on top of digital trends. Amidst the hustle and bustle of constant meetings and navigating the chat-centric workings of office micro-culture, surveys have shown that as much as 48% of office workers waste time looking for available meeting rooms. Our web-based conference management solution, IST Confirm, offers the key to eliminate the chaos of foot traffic and the last-minute scramble for open meeting rooms.
Why Does Conference Room Management Matter?
As another report showed that 4 in 10 workers spend roughly 60 minutes each week searching for available conference rooms, it becomes evident that the lack of an efficient means for room management can directly cause a steep loss in worker productivity. Without a centralized system to coordinate and schedule meetings, there is also an increased risk of disruption in team-wide communication and collaboration, impeding effective workflow and frustrating employees. This disjointed level of communication and poor space planning can ultimately culminate in wasted time and resources. As these stressors for a business mount, company-wide growth can take a hit.
IST Confirm: Customize without Compromise
In marrying space utilization analytics with intuitive user-friendly accessibility, IST Confirm mitigates the woes of scheduling conflicts while also providing a heightened user experience and facilitates smoother operations for your office. By creating better channels for communication and organization that unify the team with transparent scheduling, IST Confirm reduces underutilized resources in the building. This system of organization helps realize a reduction of costs associated with inefficient allocation of resources, utilities, and maintenance. But the benefits extend beyond scheduling: the set-up process for conference rooms is also streamlined for greater efficiency. As the needs of each meeting are easily identified by staff, tailored workflows can be implemented in preparation of anticipated room set-ups and breakdowns.
Beyond space planning and optimization, IST Confirm includes several other functions to further enhance and complement the user experience both inside and outside the conference room, such as:
- Scheduling flexibility: Remote and In-Person scheduling capabilities
- Tech implementation: Strategic tablet placement outside of conference rooms
- Food and beverage services: Integration with food-ordering vendors
- A/V: Audio-visual service options
- E-mail/calendar invites: Integration with Outlook
- Special request accommodations: Organize rooms in a specific way upon request
In a testimonial, one Director of On-site Operations states, “The beautiful thing about Confirm is that it is completely customizable. It is based on the client's needs, wants, and what they're looking for." With a strength in customizability and flexibility, IST Confirm delivers personal solutions to continuously meet the evolving needs of your organization.
Impactful Insights through Reporting
Real impact and tangible benefits can also be demonstrated through IST Confirm’s reporting capabilities and tracking metrics. Through a monthly management report, users are able to compare quantifiable data about room utilization and use it to further their future space planning and optimization. IST Confirm helped one client turn their load of 600 meetings a week spread across 50 conference rooms into an increased output of 700 meetings with just 35 conference rooms. Businesses and organizations can utilize these insights to further make data-driven decisions that improve their meeting management processes.
Strategize Your Space with IST Confirm Today
As businesses expand and foot traffic for meetings grows, it becomes increasingly crucial to have the resources in place to handle high volumes of meetings with finite resources available. Implementing a conference room management system works as a strategic component to ensuring your business maintains its professional image and stays on top of facilitating high-quality experiences for employees and visitors across the board.
Easier conference room and space management starts with a single confirmation. Schedule a meeting with our team at sales@istmanagement.com to discuss how IST Confirm can transform your business today!
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