Security



The threat of identity theft and other privacy breaches has escalated in recent years increasing both awareness and the need to ensure that confidential information remains secure.

External Threats
DocStor ensures that your information is protected from outside intruders by implementing enhanced security with SSL 128 bit encryption, fully redundant data recovery systems, multi-tier user access rights and encrypted password verification for remote access.

Internal Threats
You have control over security within your own organization as well. During the DocStor Implementation, IST consults with your HR Managers to customize security rights and levels allowing only approved individuals to view specific employee folders and files. This ensures that only HR representatives with the appropriate security levels can view sensitive employee information.

DocStor’s enhanced security protocols provide the following:

  • DocStor uses SSL 128 bit encryption.
  • DocStor’s proprietary Document Processing procedure allows for the classification of documents when they are entered in the system.
  • DocStor’s highly adaptable administrative security protocols allow users to define access classes or groups, so employees only have access to the documents they are authorized to use.
  • DocStor provides secure access points to be set at every level of the document system. (Folder- and document-level).
  • DocStor implements retention policies that preserve documents electronically for compliance with regulations.
  • DocStor’s real-time usage tracking reports which users have accessed which documents, and what modifications, if any, they have made.
  • DocStor allows multiple users to securely view necessary documents from multiple office locations through encrypted password authentication protocols.
  • DocStor implements intuitive workflow systems to route files electronically to the appropriate person or group based on established rules and procedures.
  • DocStor provides fully redundant data storage of electronic documents.
  • DocStor utilizes advanced data retention policies via data backup facility (Quality Technology Services) that stores and recovers essential information immediately in the event of a disaster.

 

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